Ways to Ease Event Stress

12118811_10152990115851642_6468790526603049636_n                                                 Janice Grant, Marketing & Event Planner

As much as I love my job, I still need to maintain some balance between work and non-work activities. Don’t get me wrong, being an event professional is absolutely awesome!

Event planning is fun for the most part but can become stressful at times. We’ve all been there, Murphy’s Law, “whatever can go wrong, will go wrong.” I call this “inspired pressure.” This is where I normally roll out the plan A-Z and work them until it is resolved, often ignoring the stressful nature of this approach. Some may say “suck it up buttercup”, because it’s a part of the job. I agree, but I have come to realize that we must balance this stress in someway.

Before we can solve a problem, we must be able to pinpoint the source of the issue. Stress is a tricky one, as it manifests in different ways for everyone. Here are a few tell tale signs of stress. Your once perfect skin is now rough and pimpled.  That bouncing energy is waning. In my case it seems to be intense panic attacks; the inability to breathe, inexplicable pain, pounding heart as if I just completed a marathon while sitting down. These were my wake up call signs. These forced me to stop ignoring my stress and start exploring ways to find balance. Below are a few ways that is helping me to stay balanced, relaxed and motivated.

 

Relax

As a work-a-holic and a perfectionist, it’s difficult for me to accept that I need to stop working sometimes. I am learning the hard way. Lately, I realized I am too stressed and my work, school and family life is beginning to suffer from it. It is time for a change! I am acknowledging that since I am working so hard, I need to take a break sometimes. After being yelled at and advice from concerned family and friends, I decided to take it easy. I have found things to do that make me happy. Now, I am actually able to think more clearly  and work more effectively.

Take Deep Breaths

Whenever I am feeling stressed, I simply breath in and out for a few minutes at a time. After just a few minutes of deep breathing, I find it boosts my focus.

Rest Well

I am making sure I practice good sleeping habits. I will start setting limits to my work day so I do not suffer the effects of sleep deprivation.

Eat Healthy

Eating healthy and working out go hand in hand. Now more than ever, I am making sure I put good, healthy food and energy into my body each day. I took time to research and create meals that suits my taste and lifestyle. This does not mean kicking out all the fun food groups like chocolate, ice cream and don’t forget wine and cheese.

Workout

This is very important and doesn’t have to be strenuous. I start by doing some stretching and then a 20-minute walk in the mornings, then a long hot shower.

Take Time for Family and Friends

Family and friends are important! I find I am missing and or cancelling dinners and outings even though I make note of the dates. Spending time with loved ones is a great way to relax. Relax in the proverbial sense, picnics, family dinners, movie or drink nights, those are great ways.

Another great way is having that family member or friend who serves as my sounding board, my venting partner. Role description, this partner is not required to solve the issue at hand but rather to allow me to let loose the tirade that’s in my mind. This partner I get to say all the politically incorrect things I wanted to say to –  that supplier that missed the deadline, that venue owner that made changes that totally throws the plan off, that co-worker that keeps dropping the ball at the worst time, or that guest “that is always right”, that can never be satisfied. But with this venting partner, I get to say exactly what’s on my mind…you should try it… (highly recommended).

Hobbies

The deeper I get into events, the more I realise that my hobbies tend to take a back seat. As much as I like to focus and work hard, I need to find ways to help me to take a break. Hobbies are gratifying. Whether it’s kayaking, zip lining,  volleyball, listening to music or dancing, I need to get back into the habit of doing things which makes me happy. These were hobbies that I loved and or always wanted to try and I think there is no time like the present.

Wrap up

As event professionals, it is definitely true that stress will continue to play a role in our daily workflow. Therefore, it is even more important to be able to identify when:  our stress levels are going too high, to take a break, to step back and find a way to establish balance. I have suggested a few ways of identifying and balancing stress, however, I am positive there are many other ways in which this can be done. I encourage you to research and explore and send me some suggestions as to your findings. As for me, I will increase the amount of long walks I take, dust off my favourite records, carve out more time to laugh with my family, friends and strangers but above all I will take more time for me, yes, a little bit of selfishness can also cure stress 🙂

 

 

 

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FEM IN THE NEWS…Ways to avoid event nightmare

Security Issues. They’re all over the news these days, go ahead, check your social medias’, local news station and papers to confirm, I’ll wait…

Whether you are an Venue Owner, Event Planner | Coordinator or Event Promoter, you will have to work with security issues or security planning.

It’s nerve-racking to think of something bad happening at your event but let’s face it, it needs to be top of mind when planning any event. There are ways to plan ahead to keep everyone safe and create an enjoyable and memorable event.

Here is a few tips to help you stay organized and make sure your event goes safely and smoothly. ­­­

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  1. Hire Professional Security – While this seems like a no brainer it’s important to note–Do your homework on security staff. Make sure they are well trained, professional and are the right kind of security staff to handle your specific event. The last thing you want is a complaint or even a lawsuit from an issue arising with the security staff. Outline situations and ways you would like security to handle them. Are they Hands on or Hands off type security? Finally what are their responsibilities in case of an emergency. Never leave your security staff guessing what their role is.

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  1. Create a spreadsheet –This is a simple list of who your vendors will be, the name of the person expected to be at your event, and their work or cell number where they can be reached. This list is good to give to any event managers as well as your security staff.  Make it as detailed as possible.
  2. Know your venue layout – You’ve probably gone through it a couple times already when you initially started planning your event. As any veteran event coordinator will tell you, “go through it again”! This is especially important for security reasons as the set-up of your event

 

Getting Event Communication Across

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When it comes to event communication leading up to the big day, it should be all about social medias’, email and mobile, says Janice Grant, Event Planner.

“Social media has become the biggest event technology for engaging patrons before, during and now for post-event feedback and evaluation.”

If you offer the right event communication to patrons in the places they’re looking for it – on social media, in their inboxes and on their mobile – you can be sure you won’t be stuck in a situation where people feel misinformed. And taking care of your patrons is an important investment in future events.

 

MAKE 2016 A YEAR TO PAY IT FORWARD ”the right decision at the right time changes a life.” Robin Sharma

Pay it forward is an expression for describing the recipient of a good deed repaying it to others instead of to the original individual. …

 

lift as you climb“The secret to growth is helping others grow.” Julian Hall

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Pay It Forward is about connecting with people through random acts of kindness without the expectation of getting something in return. A favor should be performed with the sole purpose of being a blessing in someone’s life with the hope that this spirit of unconditional giving will be passed on and multiplied.  

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There are no insightful study outcome for this movement, it is just the belief in the power of one person doing random acts of kindness to others, with unbelievable champion growth potential. As Mother Theresa said if you can’t feed 100, start with one…this should be your goal for 2016…we CAN change the world by doing one good deed at a time.

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Facebook CEO Mark Zuckerberg said he and his wife would give away 99 percent of their shares to “advance human potential and promote equality for all children in the next generation.” His shares are currently worth around $45 billion.

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Susan Sarandon lends a hand to the scores of refugees fleeing war-torn Syria as well as researching the refugee crisis as a whole.

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Harman Singh remove his turban to aid a car accident victim in Auckland, New Zealand and uses his turban to support victim neck.

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You may ask yourself, how do I PAY IT FORWARD? It’s simple…start by being deliberately kind to others and Instead of expecting something in return for your kindness, ask the individual (s) to Pay It Forward. It’s simple, it’s untainted and doesn’t have to cost a dime. Get involved because what the world needs is simply more kindness…

…As 2015 comes to a close. We begin to think about new years’ resolution… like what will I do in 2016?  This is an excellent time to design your plan for the new year… think about all the things you can do to pay it forward… by putting them into action, you will make a significant difference in the lives of others…

May your year be filled with Prosperity & Happiness!

“You Design It, We Make It” Concept

Errol Barnswell, CEO, Adamas International explained that the “You Design It, We Make It” concept enables clients to lead the way and give direction for their design decisions. He also stated that this concept will help to build and strengthen the relationship with each client as they develop a stronger, more personal connection to their jewelry and those who helped them to create it.

“Beauty is in the eyes of the beholder”… Diamond in the Rough…

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Rough diamonds are distinguished for their untainted state and natural exquisiteness.  The value of rough diamonds exist through their uniqueness and raw material.

Did you know that it is the cost of the rough diamond that determines the price of a polished diamond?  If you didn’t know and still uncertain, Call and ask the experts at  Adamas International.

The Real Deal about diamonds

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Cutting and polishing of diamonds adds a small portion to its worth, especially when the diamonds get polished. The cost to polish diamonds is defined by its original rough form worth. Many believe that the cut of a diamond is the most significant cost deciding influence, but the reality of that is, even the most perfect cut of a diamond would only add a slight increase to its overall value.

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Rough diamonds are evaluated on a multiplicity of influences of which each adds a diverse breadth to the diamond. Did you know that a 1 carat diamond can be valued higher than a 2 carat diamond???  Well in case you didn’t… Yes it can, especially if its’ brilliance is unique!

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For a more in-depth knowledge about rough diamonds, call and book an appointment with a diamond expert at  Adamas International ”You Design It, We Make It.

 

You are invited to Lavishly Savvy Dine N Dance Fundraising Gala on December 18th!

The Kazembe Foundation Logo
On Friday, December 18, 2015, The Kazembe Foundation will be hosting their inaugural event called LS| Lavishly Savvy Dine N Dance Fundraising Gala. This event will be held at the Jamaican Canadian Centre located at 995 Arrow Road, Toronto, ON.
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About the Event
LS| Lavishly Savvy Dine N Dance Fundraising Gala is designed to make an authoritative visual statement!! A breathtaking five-hour contemporary gala, geared to a dynamic, cross-culture audience in the 25-65 demographic. The concept for this event is to bring about awareness and raise funds for The Kazembe Foundation.
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About the Foundation
The Kazembe Foundation is a not-for-profit organization which uses a platform that enables young adults to access opportunities, engage in academic activities and build self-esteem. Their approach is designed to assist young adults to grow and learn in a way that is supportive to their needs, interest and goals in order for them to become successful individuals of society.
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Our guests will be visually stimulated by the décor transformation of Jamaican Canadian Centre while being serenaded upon entrance by Toronto’s finest Disc Jockeys “DJ Tyrone”,  “Ian Mix Master” and “DJ Raw Fix”. The evening will feature Live Auction and entertainment that is unmatched along with the opportunity to mix, mingle and network with celebrity guests, guest speakers and some of Toronto’s most affluent individuals.
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The LS| Lavishly Savvy stylized Menu will feature tantalizing Italian and Caribbean Cuisine.

ALL Proceeds from this event goes to The Kazembe Foundation.

Doors will be open at 7:00pm and Dinner will be served at 8:00pm Sharp.

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For Event Information | Donations | Sponsorship | Advertising opportunities, contact FEM BOUTIQUE “Your Lifestyle Event Source.” at 647. 799. 3362 or info@femboutique.ca.
 Photo Credits: decor Images from Pinterest

Millbrooks Resort…”Your Ultimate Wedding Destination”

Crystal-clear blue water views? √ Check. A well-appointed bridal suite √ Check. Romance? Definitely. At Millbrooks Resort, Montego Bay Jamaica, destination weddings are their forte. They pay meticulous attention to details and the wishes of their wedding parties.

Nestled in the hills Millbrooks Resort nestled in the hills…Millbrooks Resort Montego Bay, Jamaica is nestled in the hills across from the Half Moon Hotel at Spring Farm Estate, Montego Bay, Jamaica. This fourteen bedroom villa sits on approximately two acres of beautifully kept landscaped gardens, with spectacular breathtaking views of the beautiful Caribbean Sea.

Millbrooks Resort Bridal Suite Millbrooks Bridal Suite

Bathroom 2Millbrook Resort Bridal Bathroom Millbrooks Resort Bridal Bathroom

It all starts with the assistance of the Designing Team. They have experts on hand to ensure every wedding detail with the bride and groom are taken care of… from table settings to flower arrangements to hair and makeup — every aspect of the wedding’s elements are addressed — and with a smile. stress free… just ask their brides!

Speaking of which…Millbrooks Resort offers brides’ a peaceful and relaxing suite. The suite provides brides and their bridesmaids a calm haven before the big moment. Complete with a sitting area, wardrobe changing room and bathroom … the entire wedding party can leisurely sip bubbly… relax and unwind.

Millbrook Resort Infinity Pool Millbrooks Resort, Montego Bay Infinity Pool

From intimate weddings of two to over-the-top parties of over 100 guests. Millbrooks Resort host lavish and extraordinary ceremonies by the infinity pool where guests are visually stimulated by the décor transformation.

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Millbrooks Resort make saying “I do” easy and unforgettable.

Why not make Millbrooks Resort your wedding destination…                                   For more information, visit: www.millbrooksresortmontegobay.com

Photo Credits: Resort Images by Colin Bent, Photographer & Interlocking Rings by calheroes.com

Why Adamas International Diamond Jewelry?

Why Adamas?

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Adamas offers the largest certified online selection of high quality loose diamonds, coloured gems, and of course diamond rings suitable for any occasion. Diamonds and coloured stones are an extraordinary find as well as a practical investment, as they maintain their value year after year. With their wide selection and team of experts, make Adamas International your flawless choice for all your diamond needs.

Click Here  for a tour of the 4C and GIA Laboratory …

ADAMAS….You Design It …We Make It!

CANADA
60 Gillingham Drive
Suite 304
Brampton, Ontario,
L6X 5A5
TEL: 289.323.0989
EMAIL: info@adamas-intl.com

A day in the life of Janice Grant…Lifestyle Marketing & Event Coordinator

“Whatever you do, pour yourself into it.” Robert Mondavi

320076_10150274699886642_960198478_nJanice Grant, Lifestyle Marketing & Event Coordinator…FEM Boutique

My Typical Day!

Hmmmmm… Am usually up at about 8:00 AM to get at least 30 minutes of exercise in before I start my workday. I have my breakfast and skim through the newspaper … then I sit down in front of my laptop at about 9:30 AM.

The first 30 minutes I review my to-do list and focus on the revenue generating and new client producing tasks first and schedule them into my calendar for the day as if they were appointments. Then I look at my current client to-do list such as following up with vendors, developing day-of timelines and schedule those into my calendar as well.

After creating my workday with all of my important action items and tasks, I check and respond to emails and return phone calls from clients, vendors, potential clients, etc.

With that being said, my days are never the same, which is what I absolutely love about my job.

How I got started in the industry

I always loved planning parties! There was something just so special about creating memories. Prior to Event Planning, I worked as an Administrative Assistant for several corporate companies. My years of providing support and assistance helped me tremendously as a Lifestyle Marketing & Event Coordinator.  I learned how to be organized, and how to effectively plan daily, weekly, monthly and yearly timelines with set goals in place. In addition I have worked in the entertainment industry for several years planning events in Toronto and Jamaica. I developed my passion for events out of my own experience of planning long weekend socials with friends and family. Based on my experience of going through the party planning process in-home and listening to suggestions from others who wants to have a good time with great company, I made it my mission to assist promoters | producers with their event planning process knowledgeably; of course with the help of professional guidance, attention to detail, knack for coordination and style savvy.

Where do I find design Inspiration

I find great inspiration through traveling, music, art and interior design. My events are inspired mainly through listening carefully to clients. Fem Boutique “Your Lifestyle Event Source” are unique in that each event reflects the promoter | producers’ personality and their lifestyle, so no two events are ever alike. I also get sparks of ideas from abstract art and interesting color combinations.

My favorite inspirational quotes

I have a few quotes that I live by: “Do what you love and the money will come.” Marsha Sinetar; “All our dreams can come true, if we have the courage to pursue them.” Walt Disney, Lift as you climb” Robin Sharma and my golden rule is “treat others the way you want to be treated”…

 

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It will become… by Richard Hynes Jnr.

“Once you know who you are, you don’t have to worry anymore.” Nikki Giovanni

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Beauty was once known for self-acceptance of who you are and not what you are told to be. Young ladies and women have lost the true meaning of beauty.

 

True african beauty

It is heart-breaking to know where true beauty came from only to realize that only a few remember it is true origin. Ladies and women, you should not need society to tell you what is beautiful from what is not. That you should look, dress and present yourself in a certain image is the only way to be beautiful, to be noticed and accepted by society.  You do not need FALSE; hair, nails, eyelashes, buttocks, breast, waist etc. to be beautiful. You need to be the REAL, TRUE person you are. Be comfortable and content with the REAL you. You are not what you are told to be, you are all beautiful in your own light. You don’t need to look like another female to be “pretty”. Love and accept your individual uniqueness. If you have to remake yourself to be “yourself” for the approval of others, then ladies you have indeed LOST yourself.

 

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Ever wonder why a child questions everything? Ever wonder why as that child becomes a teenager they stop questioning everything? Ever wonder why as that teenager becomes an adult they only do as they are told? 
The mind of a child is the most powerful and feared weapon. A child’s mind is pure and free from deception. A child questions everything to learn and understand on their own level. That is when the mind is the strongest and most vulnerable.

seed to plant                                                                                                                                                  Plant a seed in the dark and control the sunlight it gets, you control the growth of that seed. Plant a seed in the light and that seed will grow the way it was meant to grow.

 

“As you become more clear about who you really are, you’ll be better able to decide what is best for you – the first time around.” Oprah Winfrey  

                 

Randy Hynes                                             Richard Hynes Jnr                                                                              

 A Bit about the Author  

Richard Hynes Jnr, affectionately called Randy, is a very passionate thinker who has a deep appreciation for the gift of life.  He has been working in the hospitality industry for the past 7 years and is currently a bartender who loves to make people happy with his special concoctions. Whenever he is not writing his thoughts at night, he is listening to his second love…music.

 

 

 

 

HOW TO GET ORGANIZED…WHEN YOU ARE NOT MOTIVATED

Let’s Get Connected! like us on Facebook… Follow us on Linkedin & Twitter… visit us at FEM BOUTIQUE “Your Lifestyle Event Source.” We want to connect and engage with you… Tell us what you do to get organized when you are not motivated?

Most people wake up feeling completely unmotivated especially on Monday mornings. Imagine it being dark, bleaky and rainy outside the day after you returned from a tropical luxurious getaway in an exotic location…. and your house is a total mess and your mind is spinning wild about all the tasks and things you have to do business wise and personal.. leaving you feeling unenthusiastic.

Doesn’t these photos make you feel completely discourage and unmotivated?

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I am sure some, if not all of you feel this way at times! Let me share some ideas on how to overcome it and get yourself energized and motivated again.

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The ultimate is to wake up each morning and leap out of bed ready to challenge all your tasks. Let’s face it, though. That doesn’t always happen. So here’s what you can do:

  • First, a splash of water into the face and go for a quick run, some short yoga practise or whatever is part of your routine, because any exercise gives you a positive hormone kick …bask in your moment of appreciation and gratefulness to turn the mind to being positive and enjoy a good breakfast.
  • Then get dress in your favourite pair of shoes and some makeup. Put on that fabulous shoes which will instantly get you into “work” mode.
  • Next, do a huge brain dump! Grab a notebook and write down all the things that’s in your head. You may have a lot of tasks you don’t want to forget especially all the things that needs to get accomplished this week. Writing them down will help you get them out of your head so you can focus more on the task at hand. Check mark the things that really needs to get done this week.
  • Then make a detail plan for the week and your day and assign the tasks to what day of the week you want to accomplish them.
  • Then write a detail schedule with times for the next few hours of the day. This “plan of attack” or approach will have you feeling less engulfed and much more motivated.
  • Start with the most impactful task like getting the house clean. Not only will the clean house make you feel more inspired and less engulfed, but it will get you moving. Even though your house may have looked like a disaster zone, it will only take a few minutes to put everything back in place. … and that’s some ideas on how to get organized when you are NOT motivated!

Fem Boutique “Your Lifestyle Event Source”